CONFIRMATION FORM

Smoking  There is a considerable cost involved with cleaning a cottage that has been smoked in, to provide a clean environment for future guests. Having said that if smoke fumes are detected when guests depart, a Cleaning Charge of $250.00 will be taken from the Credit Card used to hold the reservation.
*Note it is the responsibility of the person who held the reservation with the Credit Card to ensure the policy is followed. If someone in your party smokes inside the cabin, your Credit Card will be debited the fee. Smoking will be permitted on the grounds and decks of the cottages, and ashtrays will be provided on the decks.

Cancellation Policy  It is a big commitment from us to take one of our cabins off the Vacancy Line to hold a reservation for you during our very short rental season. It is virtually impossible to fill a vacancy on short notice. We appreciate your commitment to us and we will ensure your cabin is held and ready for your arrival. A 20 % deposit is payable at the time of the reservation. The remaining 80% is to be paid in full 14 days prior to arrival.
There is a $45.00 plus tax Administration fee for any cancellation made 30 days prior to your stay. You can cancel your reservation any time before 30 days prior to your stay without penalty except for the $35.00 Administration Fee. If you have to cancel your reservation for any reason within 30 days prior to but not within 14 days(336 hrs) prior to your stay, the 20% deposit or 20% of any portion of the booking cancelled, will be non-refundable. For a cancellation 14 days (336 hours) prior to arrival the entire amount of your stay will be debited from your card and 3pm of the day you are arriving will be used to determine the time line. There will be no refund of any kind if you have to cancel within 14 days (336 hrs) prior to your stay as it is very difficult to rebook if your cabin has been held for you with this short of notice. Early departures will be treated as a cancellation and are non-refundable.

Fire Works  Fireworks are not allowed to be set off on the property.

Visitor Policy    Visitors are also not allowed during the Country Music festival. UP to 2 visitors per cabin are welcome but any visitor will have to vacate the premisses by 10pm.  Visitors are not allowed to use the pools.  The pools are for registered guests only.  WE do not allow any type of larger gathering such as a wedding party, family get togethers/ reunion, 3 or 4 friends dropping over, or any other type of gathering above the two allowed visitors.  We will not allow any type of gathering which could disturb other cottage guests.  This is a quiet small family destination.

Profane Language  Because the majority of our guests are families with children within earshot of your decks and cabin, we will not tolerate cursing or swearing at any time.

Quiet hours - We do not allow parties.  It is a priority for us to make sure your stay is comfortable. The majority of our clients who stay with us are families with small children. We strictly enforce quiet hours from 11pm to 7am. This includes the Fire Pit, your personal decks, and the grounds in general. Any guest that refuses to follow the quiet hours and continually disturbs other guests will be asked to leave the property and will be treated as an early departure and will not be refunded. Low background music is fine but has to be turned off at 11pm. It is expected at 11pm that all outdoor activity is finished, and everyone moves in door. If you are sitting on you deck past 11 pm you are required to talk in low voices in order not to disturb other guests that may be sleeping. Cabins, RVs and campers  are not alowed to gather together at one campsite after 11pm.  Any more than the maxinum capacityof the cabin is considered a party.   All cabins and campers are expected to return to their own sites before 11PM.  The staff of CNG will politely let you know if you are being disruptive twice before we ask you to leave.

Arriving and Departing Check in is any time after 3PM on your date of arrival. Check out is 10AM on your date of departure. As we have a very limited blanket of time to prepare for the new arriving guests and we need to complete a lot of cleaning, it is imperative that you be checked out by 10 AM on your date of departure. Please do not request a late check it is simply something we cannot accommodate.  The only thing we request is that the cabin be left neat and tidy, the floors swept, garbage removed and that you have the dishes cleaned or if your cabin has a dishwasher if you could please have it full and running as the cabins are housekeeping units.
There may be unforeseen circumstances or damage from previous guests, and your cabin may not be ready at 3:00pm. Our staff will do our best to have your cabin ready for you in a timely manner. CNG Country Cabins is not responsible for any costs associated if the cabin is not ready for a 3:00pm check-in

Pets   Sorry Pets are not allowed. There is a $250.00 charge if any pet is found to be permitted in a cabin.  Your booking will be cancelled without a refund if the pet is in the cabin. 
Damage   Of course there is no charge for normal wear and tear of the cabin and 99.9% of guests are never charged but Occupants are responsible for any damage to the property and have agreed to pay all costs for repair or replacement of the damaged item. Occupants are expected to respect and care for said property. You are required to report any damage immediately so owners have time to repair the damage prior to the next guest and billing can be discussed. Each cottage is inspected and inventoried on the day of departure. If there is any damage on the day of arrival, it's the guest responsibility to notify the owners immediately in order not to become liable for the damage. Here are some common reasons for deductions( but not limited to) these examples: broken or missing inventory, spills or stains, holes or tears in the furniture, non removable stains on sheets, towels, pillows, mattresses and pads, and furniture ( blood, bleach, marker, urine, soiled, lubercants, and  hair dyes like temporary shampoo dyes and permanent hair dyes stain the linnens and cannot be removed even with bleach), damaged screens and doors. There is a $100.00 plus tax fee to have any mattress cleaned if someone accidentally urinates or soils on a mattress.

Late Check Out/in  There are no early check in's or late check out's.  Please do not request them

Animals  We no longer have animals on site for viewing.  The animals in the surrounding fields are owned by someone else.  No one is to feed or enter any pen or paddock at any time. Although their animals are well behaved, they will spook like any other animal so caution is required.


Items Left Behind  Please check your cottage prior to your departure. If you request any item(s) be returned it will be done with a $15 service charge plus the cost of packing and shipping (COD). CNG is not responsible for any items left behind.

Occupancy per Cabin   You will have to rent a cottage or cottage based accordingly to the size of your party.  
Our rates are based on the following:

• 2 people in our 1 bedroom cabin MAX of 2 adults and max of 3 people 1 being a child
• 4 people in our 2 bedroom cabins Max of 4 adults and max of 5 people 1 being a child
• 6 people in our 3 bedroom cabins Max of 6 adults and max of 7 people 1 being a child

Each cabin can have a maximum of one extra child not adults at rate of $20.00 per night per person.  if you have more than the allowed occupancy of the cabin it will be $80 a person per night extrta.  For example a $80 fee would be charged with 3 adults in a one bedroom,  or a two bedroom with 2 adults and 4 kids, or 6 adults and 2 kids in a 3 bedroom.

Pool  Our outdoor pool will be open from the July 1st - August 31 (9:00AM to Dusk)

If you booked on line you would have agreed with our policies and would have received an emailed confirmation and you do not have to send us this form.

If you are booking through us please print and email this form to us at cngcountrycabins1@bellaliant.net to confirm your booking.  We cannot control online bookings so please fill out and return this form as quickly as possible to ensure your reservation.